Technology Help for Ottawa Nonprofits
Technology Shouldn't Limit Your Mission
Low-cost, fixed-scope technology work for Ottawa nonprofits. Get practical help with technology cost cleanup, lightweight automation, and infrastructure setup, with the full price agreed before work starts and no lock-in.
Quick Answer
How does Pilotcore help nonprofits?
Pilotcore does low-cost, fixed-scope technology projects for nonprofits: technology cost cleanup, lightweight automation, affordable infrastructure setup, migration help, documentation, and training. Every project is scoped and priced before work starts. You own everything we build, and ongoing support is optional.
Who this applies to
Ottawa-based registered nonprofits with clear technology challenges
Timeline
Most projects complete in 2-6 weeks
Investment
Small fixed-price projects • Full quote before work begins
Who It's For
Is Your Organisation a Good Fit?
We work best with nonprofits that have a specific, solvable technology problem. Check what applies to you:
How We Can Help
Choose the Support That Matches Your Needs
All services include knowledge transfer, documentation, and full ownership of everything we build.
Lightweight Automation & AI
Reduce repetitive work and free up staff time with practical, affordable automation sized for small teams. We favour privacy-forward options, including local or tenant-isolated deployments depending on use case.
What's included:
- Assessment of repetitive tasks suitable for automation
- Custom AI tool setup (content generation, data processing, etc.)
- Training on how to use and maintain the tools
- Privacy-focused approach (your data stays with you)
Timeline: 3-4 weeks
Best for: Organisations with repetitive manual tasks (grant writing, communications, data entry)
Technology Cost Cleanup
Identify where you're overspending on technology and access nonprofit discounts you might not know exist. We'll help you spot savings opportunities, consolidate tools, and prioritize cost reduction actions by effort and impact.
What's included:
- Complete inventory of current software and services
- Analysis of redundancies and underutilized subscriptions
- Nonprofit pricing guidance (Microsoft, Google, Adobe, etc.)
- Recommendations for free or lower-cost alternatives
- Data sovereignty assessment for Canadian compliance
Timeline: 2-3 weeks
Best for: Organisations spending on multiple SaaS tools, cloud services, or feeling uncertain about their tech costs
Infrastructure Setup & Migration
Get expert help setting up reliable, cost-effective infrastructure. We'll guide you through selecting affordable hosting providers, configure everything for you, and train your team to manage it independently. You own and pay for your infrastructure directly, with no markup from us.
What's included:
- Infrastructure assessment and hosting provider recommendations
- Technical setup and configuration
- Hosting, domain, and email services (you pay providers directly)
- Migration from existing providers (if needed)
- Complete documentation and team training
- Focus on Canadian data residency where appropriate
Timeline: 3-5 weeks
Best for: Organisations launching new digital services, migrating from expensive providers, or wanting more control over their infrastructure
Not sure which package fits? Book a discovery call to discuss.
The Process
From Discovery to Delivery
Most projects complete in 2-6 weeks
Discovery Call
15 minutes
We discuss your challenges, goals, and whether we're a good fit. No pressure, no sales pitch.
Scope & Quote
If we're aligned, we document exactly what we'll deliver, the fixed price, the timeline, and expectations. You own everything we create.
Delivery
3-5 weeks
We work together to implement the solution. Weekly check-ins keep you informed. We train your team as we go.
Handover & Training
We hand over documentation, credentials, and training so your team can run everything without us. No ongoing commitment.
Common buyer questions
Common Questions
How do you keep nonprofit pricing low?
Tight scope. Each project has fixed deliverables, a fixed price agreed before work starts, and a short timeline. We work primarily with commercial clients on cybersecurity compliance and cloud consulting, so nonprofit projects reuse patterns we've already proven rather than starting from scratch. Any provider costs (hosting, domains, software subscriptions) are paid by you directly, with no markup from us.
Do we own everything you build?
Yes, completely. All code, configurations, documentation, credentials, and intellectual property transfer to you at the end. We'll train your team so you're not dependent on us. If you want to hire us for future work, great. If not, that's fine too. You're not locked in.
Will we need you for ongoing support?
No. Our goal is to make you self-sufficient. We provide thorough documentation and training so your team can maintain and evolve what we build. That said, if you want to engage us for future projects, we're open to that, but there's zero obligation.
What does a typical project look like?
A small, clearly scoped piece of work: a technology cost cleanup, a lightweight automation, an infrastructure setup or migration, or documentation and training for your team. Most projects finish in 2-6 weeks. If your problem is bigger than that, we'll say so on the discovery call and suggest a sensible first step.
Can we hire you for more work later?
Yes. If the project goes well and you have additional needs, we scope the next piece the same way: fixed deliverables and a fixed price agreed up front. That's entirely optional and up to you. Some organisations do one project with us and we part as friends. Others come back when the next problem shows up. Both outcomes are fine with us.
Every project starts with a free 15-minute discovery call and a written scope with a fixed price. If we're not the right fit, we'll say so and point you toward a better option.
Questions? Email info@pilotcore.io
Let's Explore How We Can Help
Book a brief discovery call to talk through your technology challenges. We'll tell you plainly what we can help with, what it would cost, and what your team could handle on its own.
15-minute call • No commitment required • Fixed quote before any work begins